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Everything you need to run guard operations

Attendance, payroll, client reporting and patrols, connected in one system for your office, your guards and your clients.

Real-time attendance

Guards check in and out from the mobile app, and geo-fencing confirms they are physically at the site before the check-in counts. They can also see their schedule, receive live duty updates and open the site location, which helps when they report to a new assignment.

Supervisors are notified the moment a guard checks in or out, so late or missed shifts are dealt with straight away instead of being discovered at the end of the month.

  • Geo-fencing verification for accurate attendance
  • Real-time schedules and live duty updates
  • Instant access to site locations and directions
  • Automatic check-in and check-out with location validation
  • Attendance history and detailed reports
  • Push notifications for schedule changes
  • Multi-site support with location-based rules
Attendance analytics chart showing registered, active, deployed, present and absent guards

Automated payroll

Verified attendance flows straight into payroll. Hours worked, overtime and shift differentials are calculated automatically, so there is no manual data entry and far fewer calculation errors.

Because pay follows real attendance, guards become more careful with their time, which means better discipline and less lateness. Supervisors approve payroll knowing every figure comes from a verified check-in.

  • Attendance and payroll connected
  • Automatic hours, overtime and shift differentials
  • Payroll preview and approval workflow
  • Exports for your accounting software
  • Detailed payroll reports and audit trails
  • Support for labour law compliance
  • Guard self-service access to pay history
Payroll monthly summary chart with totals by month

Client portal

Give each client their own login to see what is happening at their sites: who is on duty, attendance logs, patrol activity and incident reports with photos, at any time.

Clients get answers without phoning your office, and you spend less time preparing manual reports. That transparency builds trust in your service and keeps clients with you.

  • Live site performance and metrics
  • Attendance logs with check-in and check-out times
  • Incident reports with photos and details
  • History and trends over time
  • Dashboards tailored to each client
  • Automated reports by email
  • Secure, role-based access
Client dashboard with a live guard location map and guards overview

Guard tour

Set patrol routes with checkpoints that guards scan in order. Supervisors and clients can follow each tour as it happens, and reports show which tours were completed, incomplete or missed.

Guards can report an incident from the mobile app at any time, during a tour or not. Every checkpoint scan and report is kept, giving you a complete audit trail of patrol activity.

  • Patrol routes with sequential checkpoints
  • Real-time tour tracking
  • Instant incident reporting from the app
  • Client visibility of patrol activity
  • Alerts for missed checkpoints or delays
  • Tour history and compliance reports
  • Photo verification at checkpoints
  • Linked to attendance and incidents
Guard tour detail report listing tours with completed, incomplete and missed status

See Prism GMS in action

Book a walkthrough and we will show you how attendance, payroll, client reporting and patrols fit your operation.

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